Fundraising Events Officer 

The Special Events Officer is responsible for planning, organizing, implementing, and evaluating our Foundation’s portfolio of four major fundraising events while developing strategies to increase revenue from these as well as from 3rd party events. The Fundraising Events Officer will also support events via social media. Foundation events are vital in building relationships with donors and volunteers in our community.

The ideal candidate is an experienced professional with solid organizational and time management skills who can multi-task in a fast paced environment. This individual is a motivated self-starter. You are a fast learner and have an aptitude for collaboration and mutual growth. You thrive in roles where you are strengthening processes and systems while working on day-to-day tasks. You understand and are able to communicate issues and challenges facing Long Term Care and Hospice Care across Ontario while always being focused on a donor’s reason for giving. You have a personal and professional commitment to enhancing the care of seniors and have an understanding of the sensitive nature of end-of-life in a hospice environment.

Key Competencies & Responsibilities

Fundraising Events (Fundraising, Community Engagement, Donor Recognition)

  • Staff lead for all Foundation-led fundraising events including our 4 annual major events (House of Providence Picnic, Hike the Valley, Anne & Neil McArthur Memorial Golf Tournament, Holiday Handbags)
  • Manages corporate and individual event sponsorship outreach.
  • Organizes and maintains event plans: budget, recruitment of volunteers; preparation of agendas, minutes, and action plans.
  • Coordinates event logistics such as contracts, mailings, invitations, registration, décor, menus, rentals, audio-visual needs, programs and virtual planning when necessary.
  • Designs marketing material to support events.
  • Identifies and coordinates opportunities to enhance ‘event experience’ and elevates overall caliber and quality of each event.
  • Responsible for development of event marketing material and social media content.
  • Provides regular progress updates and benchmark reports to Foundation team & BOD, when necessary.
  • Manages day-of event operations and event execution, including volunteer and staff roles and responsibilities and general flow.
  • Develops post-event stewardship.
  • Responsible for keeping registrations, sponsors, and auction donors current in donor software (Donor Perfect).


  • Relationship management with current sponsorship partners and identifies organizations and individuals as potential sponsors to support foundation fundraising events.
  • Responsible for sponsorship request mailings and followups.

Third Party Events

  • Coordinates third-party event support and attends community-based events when necessary.
  • Ensures all 3rd party events are consistant with our Mission, vision and values.
  • Assists in community engagement activities to provide Foundation information to community groups, residents, families, volunteers, staff and the general public.

Strategic Development

  • Identifies and recommends new special event opportunities
  • Monitors and evaluates effectiveness of each event utilizing Foundation and Industry benchmarks.


  • 3-5 years experience in fundraising, event planning and/or marketing environment with proven record of success.
  • Exceptional organizational and time management skills.
  • Knowledge of and/or experience in the long term care/Hospice/health care environment preferred.
  • Creative and effective communication skills – verbal and written.
  • Design experience using Canva or other similar design software.
  • Proficient in social media trends.
  • Extensive knowledge of the Hamilton area and surrounding areas served by St. Joseph’s Villa.
  • Excellent research skills.
  • Ability to motivate others and work as part of a team with donors, volunteers, staff and allied professionals.
  • Understanding of, and commitment to, Villa and Foundation’s Mission, Vision and Values.

Reports to President & CEO

All interested applicants should email their resume and cover letter to Don Davidson –


Apply Now